Ledgers

In this article you can find information about the following:

• References to the Ledger Accounts Screen tabs

• Red fields

• Add a new general ledger account

• Calculating models

References to the Ledger Accounts Screen tabs

This view consists of a number of tabs, which are described below.

• Click here for an explanation of the Revenue tab.

• Click here to set up budgeting at the cost centre level (Mapping)

• Click here to set up budgeting at the establishment level (Per establishment)

• Click here to link general ledger accounts to funding facts (Funding)

• Click here to link staff role, Anago salary components and ledger accounts (Staff)

• Click here to learn how to set up the BFR report

Red fields

In a number of tabs, red fields will display when a ledger account has been wrongly deactivated or links defined incorrectly. Hover over a red field with the mouse to find out why it’s red.

$note$

NOTE: A red field or a new ledger account is indicated by an exclamation point in the left menu bar. This immediately tells you that settings in the view need your attention or that a new ledger account needs to be set up.

$/note$
For more information on how to resolve the red alert, refer to Red exclamation mark on the settings screen

Add a new ledger account

A ledger account that is added in the New ledger tab after the actuals have been read in. You can also add a new ledger account manually. Make sure the account is added correctly so you don’t end up with identical account numbers when the actuals are read in. If you have identical account numbers, the actuals may not read in correctly.

$note$

Only add a ledger account manually if you want to use it for your budget and the actuals will not be read in until later.

$/note$

If you want to use a ledger account only in Anago, follow the steps below to add it:

$stappen$

1. On the Revenue tab, click on Add ledger, which is below the ledger table.
2. The view below opens:
   
3. Enter the number in the Code field, for example 8000.
4. Enter a description for the ledger in the Description field, for example Payment salary costs.
5. In the Parent field, select the hierarchy you want the ledger account to be part of.
6. In the Module field, select the module you want to link the ledger account to.
   • A module allows you to populate the general ledger account using Anago's calculation model.
   • Or, you can use the Other Income and Expenses module with manual entry.
7. The Negative fields are automatically populated based on the hierarchy you selected.
8. Click on Add.
9. The ledger account is automatically placed under the parent you selected. If you would like to change the display sequence, use the arrows that display when you click on the ledger account to move the account up or down.
10. When you have finished adding the ledger , and based on the ledger’s type, you will have to calculate the models. It is advisable not to allow users to budget in Anago when calculations are running. This process can take a while.
    

$/stappen$

$note$

Note! Changes made in any of the tabs of the general ledger accounts screen will only be calculated in the multi-year budget. See the "Calculate models" section for more information. 

Note! Unconfigured general ledger and balance sheet accounts will not be shown in the report. The actual value is included in the results.

$/note$

Calculating models

If changes have been made to the settings, you'll want to see them reflected in your reporting. You can do this by calculating models.

Changes made in any of the tabs on this screen will only be reflected in the multi-year budget once a checkbox is selected at the top of the screen. See the image below. When you then save the screen, the changes will be reflected.