The general ledger accounts were imported and all of the links created during the implementation. On this tab, you can change the links to the modules, deactivate GL accounts or add new GL accounts.
Each column is explained below. Cells that display red after you’ve made a change is a warning that a change you made is preventing a calculation from running or that the actuals or the budget are no longer displaying.
| Column | Comments |
| Active |
A general ledger account will only display in the input views and reports if Active is ticked. NOTE: Only deactivate a GL account if it has not been used in your finance system for more than a year. If you want to prevent budgets from being created for it, deactivate it in the Per cost centre tab by unticking the Active box. |
| Input | A ticked box means display and input; an unticked box means display but no input. Tip: If you set up a reallocation for a GL account, untick the box in the Input column. |
| Consolidation | The Consolidation column must be ticked. This prevents you from posting directly to a consolidation. You can add new consolidations yourself. |
| Hierarchy | This column displays the ACoA consolidation. |
| Module |
The funding, salary costs and depreciation related to the investments are calculated according to the funding, salary and investment model. All related GL accounts must be linked to the Funding, Salary costs or Investments module. Once they have been linked, you will no longer be able to create a budget for them manually. If the link to the modules changes, funding, salary costs, or depreciation costs will not be applied to the multi-year budget and the cell will turn red. Do not change a link to a module to which a model is attached without good reason. |
| Module Decentral/central module |
If you change the module to central after the implementation and calculate it, the amounts already entered will be copied from decentral to the central input views. This central setting enables functional managers to manage the GL account. This means that users cannot change/view this GL account. |
| Income / Expenses | Select Income or Expenses based on the GL account type. |
| Balance sheet /Operations | Select Balance sheet or Operations based on the GL account type. On the Operations tab, this field should display Operations. |
| Staff costs |
Ticking an account in the Staff costs column indicates whether it is related to staff costs. If it’s an active GL account, it will be included in the staff calculations and reports. If you would like the reports in Anago to show the same data as the salary ledger, you must tick all of the GL accounts in the salary ledger as staff costs. |
| BSP and BSP label |
BSP and BSP label You can enter a percentage in the BSP column to specify which percentage of a specific GL account should be allocated to the board staffing plan. This percentage estimate enables you to determine whether or not to include staff/equipment costs from certain GL accounts. You can use the BSP Label field to give the GL account a name that will only display in the board staffing plan. The board staffing plan is board specific, which is why it is not set up in Anago. For more information, please see Set up the board staffing plan. NOTE: If you change the BSP percentage, you have to check Calculate financials to calculate the BSP. If this box is not ticked, the calculation will be performed at night. |
| Negative | This box must be ticked for general ledger accounts that relate to income to ensure the amounts are shown correctly in the input views and reports. |