The ledger accounts were imported and all of the links created during the implementation. On this tab, you can change the links to the modules, deactivate ledger accounts or add new ledger accounts.
Each column is explained below. Cells that display red after you’ve made a change is a warning that a change you made is preventing a calculation from running or that the actuals or the budget are no longer displaying.
| Column | Comments |
| Active |
A ledger account will only display in the input views and reports if Active is ticked. NOTE: Only deactivate a ledger account if it has not been used in your finance system for more than a year. If you want to prevent budgets from being created for it, deactivate it in the Per establishment tab by unticking the Active box. |
| Input | A ticked box means display and input; an unticked box means display but no input. Tip: If you set up a reallocation for a ledger account, untick the box in the Input column. |
| Ledger Group | The Ledger group column must be ticked. This prevents you from posting directly to a Ledger group. You can add new Ledger group yourself. |
| Parent | This column displays the DfE Chart of Accounts. |
| Module |
The funding and salary costs are calculated according to the funding and staff model. All related ledger accounts must be linked to the Funding or Staff module. Once they have been linked, you will no longer be able to create a budget for them manually. If the link to the modules changes, funding, or salary costs will not be applied to the multi-year budget and the cell will turn red. Do not change a link to a module to which a model is attached without good reason. |
| Module Decentral/central module |
If you change the module to central after the implementation and calculate it, the amounts already entered will be copied from decentral to the central input views. This central setting enables functional administrators to manage the ledger account. This means that users cannot change/view this ledger account. |
| Income / Expenditure | Select Income or Expenditure based on the ledger account type. |
| Balance sheet /Revenue | Select Balance sheet or Revenue based on the ledger account type. On the Revenue tab, this field should display Revenue. |
| Staff costs |
Ticking an account in the Staff costs column indicates whether it is related to staff costs. If it’s an active ledger account, it will be included in the staff calculations and reports. If you would like the reports in Anago to show the same data as the salary ledger, you must tick all of the ledger accounts in the salary ledger as staff costs. |
| Negative | This box must be ticked for ledger accounts that relate to income to ensure the amounts are shown correctly in the input views and reports. |
| BFR line | Select the BFR line for the ledger accounts, to ensure they are displayed in the Budget Forecast Return report |