Monthly actuals

Every night, the financial actuals are imported into Anago from the source system. There are several ways to display the actuals.

In this view, you can indicate which months’ actuals may be displayed in Anago by ticking the Financials column for the financial actuals and the Staff column for the staff actuals.

You also have the option of importing the staff actuals manually into Anago before the nightly import.

Display actuals

There are four ways to display actuals:

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1. Display specific months

2. Display the previous month’s actuals

3. Display the current month’s actuals

4. Display future entries for the current year

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Based on these settings, the actuals are displayed in the Other income and expenses view, the Monthly financial report and, if selected, the Multi-year financial budget.  The Rolling forecast status displays the actuals and the remaining budget months based on the selected option. Click on a cell to display the months.

Display specific months

If you would like to display the actuals up to and including a specific month, tick the applicable month(s) and untick the other options.

In the monthly financial report, you can only select the imported actuals up to and including the month of May. 

The Other income and expenses view also only displays the cumulative figures up to and including the month of May.

If this column is selected, the multi-year financial budget will also only display the cumulative figures for the actuals up to and including the month of May.

Display actuals for previous month

For Other income and expenses, the Monthly financial report and the Multi-year financial budget, the figures are displayed up to and including the previous month.  If Display actuals for the previous month is ticked, every first of the month the figures will be displayed up to and including the previous month.

Display actuals for current month

In all of the views, the actuals are displayed up to and including the previous day.  The current month automatically displays on the first of the month.  If you only want to see the current month, tick Display actuals for the previous month and untick the current month.

Display future entries for current year

Ticking this box displays all of the entries that have been prepared for the future in all of the views. Unticking this box, displays only the entries up to and including the month that is ticked.

These figures will also be included in the monthly report in the Actuals column as well as in the Multi-year budget and Other income and expenses.

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NOTE: The figures in the Monthly staff report are imported from the HR source system, which can create a discrepancy with the figures in the Monthly financial report.

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Monthly staff actuals

The actuals from the FTE numbers are imported on the first of the month after they have been journalised. This is a one-time activity and requires the previous month to have been journalised.

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If the actuals can be imported down to the detail level, you will only be able to see the entries for the current month if the month is ticked.

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Import actuals in advance

Staff actuals can be imported manually in advance of the automatic import, namely from the 15^th of the month. On the first of every month, the staff actuals are automatically imported into Anago from the source system for the previously closed month.

You can use this option, for example, if you would like to start using staff actuals or import the initial staff value sooner. This is done as follows:

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1. Make sure the journal entries for the staff’s salary and other benefits have been processed in the source system. If your HR system is Raet, check that the files were supplied at least one day ago.
2. If they were, click on Import actuals. 
3. The view then runs a model that imports the staff actuals.
4. Wait until the model has finished and click on Save.
5. Staff is automatically ticked for the current month.
6. Go to the Monthly staff report view.
7. Make sure the staff actuals were imported correctly.
8. You can now use the Monthly staff report or import an initial staff value.

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NOTE: The salary costs will not display in the monthly report because of the retroactive changes, which are imported on the 1^st of the month. But you can import the initial staff value.

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