Every night, the financial actuals are imported into Anago from the source system (if connection with source system is made). There are several ways to display the actuals.
In this view, you can indicate which months’ actuals may be displayed in Anago by ticking the Financials column for the financial actuals and the Staff column for the staff actuals.
You also have the option of importing the actuals or entering the actuals manually into Anago.
Display actuals
There are four ways to display actuals:
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1. Display specific months
2. Display the previous month’s actuals
3. Display the current month’s actuals
4. Display future entries for the current year
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Based on these settings, the actuals are displayed in the Other income and expenditure view, the Monthly financial report and, if selected, the Multi-year financial budget. The Rolling forecast status displays the actuals and the remaining budget months based on the selected option. Click on a cell to display the months.
Display specific months
If you would like to display the actuals up to and including a specific month, tick the applicable month(s) and untick the other options.
In the monthly financial report, you can only select the imported actuals up to and including the month of May.
The Other income and expenditure view also only displays the cumulative figures up to and including the month of May.
If this column is selected, the multi-year financial budget will also only display the cumulative figures for the actuals up to and including the month of May.
Display actuals for previous month
For Other income and expenditure, the Monthly financial report and the Multi-year financial budget, the figures are displayed up to and including the previous month. If Display actuals for the previous month is ticked, every first of the month the figures will be displayed up to and including the previous month.
Display actuals for current month
In all of the views, the actuals are displayed up to and including the previous day. The current month automatically displays on the first of the month. If you only want to see the current month, tick Display actuals for the previous month and untick the current month.
Display future entries for current year
Ticking this box displays all of the entries that have been prepared for the future in all of the views. Unticking this box, displays only the entries up to and including the month that is ticked.
These figures will also be included in the monthly report in the Actuals column as well as in the Multi-year budget and Other income and expenditure.
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NOTE: The figures in the Monthly staff report are imported from the HR source system, which can create a discrepancy with the figures in the Monthly financial report.
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If the actuals can be imported down to the detail level, you will only be able to see the entries for the current month if the month is ticked.
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Monthly staff actuals
The actuals from the FTE numbers are imported on the first of the month after they have been journalised. This is a one-time activity and requires the previous month to have been journalised. Please note: This will only occur automatically if there is an active connection with the personnel system.
Import finance/payroll
It is possible to import the actuals, including both the finance and payroll actuals. This can be done by uploading the required template files via the FTP-server. See this page for instructions on how to place the template on the FTP-server. If you don't have access to the FTP-server, please contact the helpdesk. The relevant templates can be found at the bottom of this page.
Once the template has been correctly uploaded, you can select the month to be imported. Do this by clicking the Select months button. Make sure to select only the months that are included in the template!
Next, click the Import actuals button. Wait until the model shown on screen has completed — the actuals have now been imported into Anago and can be viewed in the Monthly finance report and Monthly staff report screens.
Don’t forget to tick the relevant months on the left-hand side of the screen.
Input actuals
If you are a SAT or Maintained School, it is also possible to enter the finance actuals without using a template. You do not need access to the FTP-server and can simply enter the actuals directly via this view. To do so, go to the Input Actuals tab. This tab contains two subtabs that you can use to submit the input.
Actuals per period
Within this tab, you can filter by Cost Centre, Establishment, and Year. Input can be provided for multiple ledgers and months at once, simply by entering or pasting the actuals and saving the view.
Actuals per cost centre
The Actuals per cost centre subtab works in a similar way, although the filters and columns are slightly different. In this view, it is easier to specify the actuals by cost centre. The columns display all cost centres that are active in the application. The first filter allows you to select the month for which the actuals are being entered. This makes it easy to enter the actuals per cost centre.