Use this view to allocate funding that is shared between two cost centres. In this case, both cost centres are entitled to one flat-rate basic grant, which is split between them. In order to do this, you have to first create a new cost centre to which you will link the two cost centres that share the funding. Tick the GIAS box for this new cost centre and select Funding as the education type:
Remember to authorise yourself for the new cost centre on the Authorisation tab.
You can then specify in the Allocation view how the flat-rates are allocated. But before you do, you have to create allocation keys. You can create an allocation key and manually specify the allocation across the cost centres. Or you can create an allocation key and use a report fact to automatically calculate the mutual ratio. You must also create separate allocation keys for the GIAS cost centre and the cost centres that share the funding. See the examples below:
If you have created an allocation key for which you will be specifying the allocation manually, go to the Add allocation keys tab. You can add the ratios there. In this example, the flat-rates are allocated proportionally, but the ratios can also be entered in the form of pupil numbers, FTEs or percentages:
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When the year changes, the allocation keys’ input is automatically copied from the school/calendar year that was last displayed to the newly added school/calendar year.
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On the last tab, you will then specify which funding facts should be allocated and the allocation key used to allocate them by ticking Sum and the corresponding allocation key. For primary education this will look as follows:
Finally, you have to calculate the funding so you can see the result:
After the funding has been calculated, the flat-rates are calculated only once for the relevant cost centres and allocated based on your allocation key. You can see this in the Funding analysis view on the Funding tab. Select the new cost centre that you added. You now see the funding amounts that have been received and how they have been allocated: