General ledger accounts (GL accounts)

This view consists of a number of tabs, which are described below.

Click here for an explanation of the Operations tab.

Click here to set up budgeting at the cost unit level (Particularisation)

Click here to set up budgeting at the cost centre level (Per cost centre)

Click here for the balance sheet GL accounts (Balance sheet)

Click here to link general ledger accounts to funding facts (Per fact)

Click here to link cost units, Anago salary components and GL accounts (Per salary component)

Click here to link investment types (Per investment type)

Click here to learn how to add new GL accounts (New GL)

$note$

NOTE: Changes that are made in one of the tabs in this view are not applied to the multi-year budget until one or more of the calculation boxes at the top of the view has been ticked. See the image below. Save the view to calculate the changes and see their effect.

$/note$

Red fields

In a number of tabs, red fields will display when a general ledger account has been wrongly deactivated or links defined incorrectly. Hover over a red field with the mouse to find out why it’s red.

$note$

NOTE: A red field or a new general ledger account is indicated by an exclamation point in the left menu bar. This immediately tells you that settings in the view need your attention or that a new general ledger account needs to be set up.

$/note$

Add a new general ledger account

A general ledger account that is added in the source system is displayed in the New GL tab after the actuals have been read in. You can also add a new GL account manually. Make sure the account is added correctly so you don’t end up with identical account numbers when the actuals are read in. If you have identical account numbers, the actuals may not read in correctly.

$note$

Only add a GL account manually if you want to use it for your budget and the actuals will not be read in until later.

$/note$

If you want to use a GL account only in Anago, follow the steps below to add it:

$stappen$

1. On the Operations tab, click on Add general ledger account, which is below the General ledger account table.
2. The view below opens:
   
3. Enter the account number in the Account number field (eg 8000).
4. Enter a description for the account (eg Payment salary costs) in the Description field.
5. In the Hierarchy field, select the consolidation you want the GL account to be part of.
6. In the Module field, select the module you want to link the GL account to.
7. The Income/Expenses and Negative fields are automatically populated based on the hierarchy you selected.
8. Click on Add.
9. The GL account is automatically placed under the consolidation you selected. If you would like to change the display sequence, use the arrows that display when you click on the GL account to move the account up or down.
10. When you have finished adding the account, and based on the GL account’s type, you will have to calculate the models. It is advisable not to allow users to budget in Anago when calculations are running. This process can take a while.
    

$/stappen$